Everything Your Practice Is Tracking in Five Different Places, in One.

The Five-System Problem

Small practices don’t start out intending to run operations across five disconnected systems. It happens gradually. You start tracking PTO in a spreadsheet because it’s quick. You track credentials in a different spreadsheet because they need different columns. Scheduling gets its own system because the spreadsheet got too complicated. Documents end up in a shared drive. Vendor contracts end up in email.

Each solution made sense at the time. But now you’re managing your practice across a patchwork of tools that don’t share data, don’t send alerts, and don’t give you a complete picture of anything without opening four tabs and cross-referencing manually.

What One System Actually Means

One system doesn’t mean one giant piece of software that tries to do everything and does nothing well. It means your operational data lives in the same place so it can work together.

When your PTO calendar and your shift schedule are connected, you see coverage gaps before you approve a request. When your credentialing tracker and your staff directory are connected, you know which providers have expirations coming up without opening a separate spreadsheet. When your hours tracking and your PTO balances are connected, payroll prep takes ten minutes instead of an hour.

The value isn’t in any single feature. It’s in the connections between them.

What WellRunMed Includes

Staff directory with roles, departments, and responsibilities. Onboarding checklists that you build once per role and reuse for every hire. PTO requests, approvals, balance tracking, and a calendar that syncs to Google Calendar and Outlook. Credential tracking for medical licenses, DEA registrations, board certifications, and more, with automatic alerts at 90, 60, and 30 days before expiration.

Shift scheduling with coverage requirements and overtime alerts. CME tracking where providers log their own credits and you see progress at a glance. Insurance payer contract tracking so you know who’s paneled where. Vendor contract management with renewal alerts. Payroll export formatted for ADP, Gusto, Paychex, Paylocity, and QuickBooks. A document library your whole team can access from their own portal.

All of it. One platform. One login.

Built for Practices with 5 to 30 Staff

WellRunMed isn’t a scaled-down hospital system. It’s not generic HR software that happens to work for medical offices. It’s built specifically for small independent practices where the same person who handles scheduling also handles PTO, credentialing, onboarding, and vendor management.

Starter plan is $99 a month. No per-user fees. No long-term contracts. Unlimited staff on every plan. Most practices have their core operations set up within an afternoon.

If your practice is still running on spreadsheets, texts, and memory, there’s a better way. Not a more expensive way. Not a more complicated way. Just a more organized one.